Read this to learn how to set up your availability and and set up 'per person' pricing for your activities on GetYourGuide.
Before setting up your schedules, ensure you've configured your availability and pricing accurately. For guidance on these preliminary steps, please refer to our article on Adding availability and price to your product.
Schedules
Setting up your activity schedules is crucial for managing availability and ensuring customers can book your experiences. Here’s how to do it:
1. Name your schedule (e.g. default, 2023 summer, etc.)
2. Choose the start date of your activity
3. By default, your activity doesn’t have an end date, i.e., it will remain online and bookable up to 16 months in advance. This is the preferred selection so that you don't lose out on sales.
Note: If your activity is seasonal and has an end date (e.g. Aug 31, 2025), select the 'My activity has an end date' checkbox and set the end date.
4. Add all the starting times or operating hours for your product
5. Click on 'Add time slot' for fixed time slots or 'Add operating hours' for flexible hours.
Optional: If you offer different time slots or operating hours, create exceptions for specific dates (e.g., Christmas Eve, Black Friday) by clicking on 'Add Date'.
6. Click on 'Save and Continue' to finalize your setup.
Tip: Regularly updating your schedule helps maximize your visibility and booking potential on GetYourGuide.
Pricing categories
Properly categorizing your pricing ensures clarity for customers and helps manage expectations. Provide further details by selecting categories and defining age ranges as follows:
- If your pricing is uniform across all ages, select 'The price is the same for everyone' and then 'Save and Continue'
- If you have different age/ticket categories (e.g. adults, children, seniors), select 'Price depends on age'. To add different age groups:
- Under 'Pricing Categories', click 'Add age group'
- Choose the specific age group you need from the drop-down list
- Under 'Set an age range', select the age range from the drop-down list for each group.
You can also fill in more advanced settings, such as those below, by clicking on 'Show advanced settings'
- Category not allowed on activity: If children below certain age limits OR seniors above certain age limits are not allowed on your activity, select yes for those categories
- Ticket is not required: If certain categories are permitted and don't require a ticket, select yes for those categories
- Children need adult company: If children are permitted, but they need adult supervision, select yes for child category at 'Do they need an adult with them?'
Note: The tool requires you to create groups that cover the full age range from 0 to 99. Select 'Not Permitted' for an age group that you want to prevent bookings for.
Capacity
Under 'Minimum Participants', enter the minimum number of participants required for your activity to operate. Adjust this number based on your operational capabilities.
Under 'Maximum Participants', enter the maximum number of participants that can attend the experience. This maximum will be applied to each time slot of your availability.
Tip: If you set the minimum number of participants to '1', solo customers will be able to book your product. If you aren’t able to run the product with just one person, set the minimum number of participants required to run your product overall. This will help prevent you from having to cancel the product if the minimum number of participants isn’t reached.
Price
- Under 'Customer pays', enter the price and ensure it's in the correct currency.
- The commission rate will be deducted from any successful bookings. Payout per person is calculated by deducting the commission from the retail rate per person.
Note: The following commission rate is shown as an example. Your commission rate is applicable based on your current operating geographical area.
Pricing tiers
Consider setting up price tiers for group bookings to offer better rates for larger groups, enhancing your competitiveness.
Setting up price tiers is optional. Price tiers are scaled prices that allow you to have different prices per person depending on the number of people the customer books. The tiers you enter will apply to all your age groups.
E.g., if you would like to offer a cheaper price for customers who book groups in bigger numbers, you could set up a price tier.
The below tiered pricing setup means that if a customer books for 8 people, they would need to pay 54€ (6.75€ x 8) altogether.
By following these steps, you can effectively manage your schedules and pricing on GetYourGuide, ensuring a smooth experience for both you and your customers. For further assistance, feel reach out to our support team.
Ready to optimize your listings? Visit your Supplier Portal to update your schedules and pricing today.