Tax details for US suppliers

***Applicable only for US suppliers***

Share your tax details with us within the Supplier Portal. We’re obliged to ask for these details in order to be legally compliant and secure your payment transactions.  

What information GetYourGuide needs from you

The following may be found on the Company profile page of the Supplier Portal under “Company details.”

A. Legal status: We need to know the legal status of your business – whether you are officially registered as a company or you trade as an individual – which affects what tax information we’re obliged to ask you for.

    • Individual: no separation between the business and its owner
    • Company: separation between business and its owner typically via incorporation of a legal entity (e.g. corporation)
      • usually, additional documentation requirements including Articles of Association and Company Registration Number (or equivalent)  

B. Company registration number (EIN/SSN/ITIN) 

This is a business’ main tax identification number or Employer Identification Number (EIN) also known as Federal Identification Number (FEIN); it is a unique nine-digit tax identification number assigned by the Internal Revenue Service (IRS) to businesses, organizations, and certain individuals for tax-related purposes.

The format of an EIN is XXXXXXXXX, where X represents a digit ranging from 0 to 9. For example, an EIN could look like 123456789. You may not have an EIN, for example, if your business is not incorporated. In this case, please provide one of the following: 

Social Security Number (SSN) is a nine-digit number issued to individuals by the Social Security Administration (SSA). It is primarily used for individual tax purposes, such as filing personal income tax returns and reporting wages to the IRS. The format of an SSN is 123456789.

Individual Taxpayer Identification Number (ITIN) is a nine-digit number that begins with a “9”, issued by the IRS to individuals who are required to have a U.S. taxpayer identification number but are not eligible for an SSN. ITINs are primarily used by non-resident aliens, their spouses, and dependents for tax purposes. The format of an ITIN is 912341234.

A screenshot of a company information

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The following can be found on the Payment & billing page on the Supplier Portal under “Payment Details.

A- Sales tax ID number

A sales tax ID (commonly referred to as the Sales and Use Tax Permit or Seller's Permit) is a number provided by the state tax authority upon registering to collect taxes in-state (as opposed to EIN/SSN/ITIN which are issued at the federal level).

The format of sales tax ID numbers vary by state, and in a small number of states the sales tax ID issued by the state authorities will be the same as your federal EIN.

Examples of Sales tax ID numbers, by state, can be found here.

B- Form W-9

The W-9 is an IRS tax form used to gather information from individuals or other types of entities. The purpose of the W-9 form is to provide necessary information to a person or company making payments to another person or company.

The Form W-9 template can be found here and should be completed and uploaded to GetYourGuide’s Supplier Portal.

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